TA Blueprint — Talent Acquisition & Workforce Planning | by TA Builder
Talent Acquisition & Workforce Planning

Align your people
with your strategy.

Talent acquisition and workforce planning involve a strategic, sequential process that aligns human capital with business goals — from analyzing current staff to executing recruitment that closes talent gaps effectively.

4
Workforce planning steps
6
Talent acquisition steps
90
Day onboarding plan
1–3
Year talent forecast

Service One

Strategic Workforce
Planning

Begin with the foundation. We analyze your current workforce, forecast future needs, and create a targeted action plan to close gaps before they become obstacles to growth.

01
Business Strategy & Objectives

Determine the organizational goals — expansion, new products, market entry — that dictate your talent needs now and over the next planning horizon.

02
Current Workforce Analysis

Conduct a full skills inventory, analyzing current headcount, turnover rates, and demographic data to understand where you stand today.

03
Demand Analysis

Forecast the skills, roles, and headcount required to meet your business objectives over a 1–3 year horizon, grounded in real market data.

04
Gap Analysis & Action Planning

Identify shortages or surpluses of skills and create concrete strategies to close them — through training, targeted hiring, or strategic restructuring.


Service Two

Talent Acquisition

From employer brand to day-90 onboarding, we build the end-to-end recruiting infrastructure that attracts, selects, and retains the right people for your organization.

01
Employer Branding & EVP

Define and communicate your Employee Value Proposition (EVP) to attract the right candidates. Your brand is your most powerful recruiting tool.

02
Sourcing & Talent Mapping

Define where to find qualified talent using passive sourcing, active outreach, referrals, and networking — targeting the full market, not just job boards.

03
Candidate Engagement & Nurturing

Build lasting relationships with potential hires before and during the recruitment process — so the right candidates are engaged when the moment is right.

04
Assessment & Interviewing

Build structured interviews and assessment processes that evaluate both skills and cultural fit — consistently, fairly, and at scale.

05
Selection & Offer Management

Build the selection and offer process to include negotiation and compensation strategy — ensuring you close the right candidate at the right terms.

06
Onboarding

Build a 0–90 day onboarding plan that integrates new hires into the company culture and workflow — setting them up for long-term retention and high performance.

Service Three

HR Audit —
Small Business Edition

Identify compliance gaps, operational risks, and people-process weaknesses that could expose the business or limit growth. TA Blueprint delivers a comprehensive assessment of current HR and talent practices — producing an actionable, prioritized roadmap for building a high-performance people function.

Purpose

"This is the intelligence layer — the assessment that tells you exactly where you are, where you need to go, and in what order to get there. Ideal for organizations that need clarity before they can build."

Employment Law Alignment

  • At-will employment language
  • Required federal/state postings
  • Wage & hour compliance (overtime, breaks, exempt vs. non-exempt)
  • Contractor vs. employee classification

Documentation & Recordkeeping

  • Personnel files (I-9, W-4, state forms, signed policies)
  • Medical/confidential files separation
  • Document retention practices

Policies & Handbook

  • Anti-harassment & EEO
  • Timekeeping & overtime
  • PTO/leave policies
  • Safety/OSHA basics
  • Remote work policy (if applicable)

Risk Hotspots

  • Missing policies
  • Inconsistent documentation
  • Misclassification
  • Final pay compliance

Hiring & Recruiting

  • Job descriptions
  • Interview process consistency
  • Offer letters & pay transparency

Onboarding

  • New-hire workflow
  • 30-day ramp plan
  • Culture introduction

Performance & Feedback

  • Role clarity
  • Accountability mapping
  • Informal vs. formal feedback loops

Offboarding

  • Termination documentation
  • Final pay timing
  • Exit interview insights
  • Access removal process

Payroll

  • Pay accuracy
  • Overtime calculations
  • PTO tracking
  • Payroll audits

Benefits

  • Eligibility tracking
  • Enrollment processes
  • QSEHRA or stipends (common for micro-businesses)

HRIS / ATS

  • System setup
  • Employee profiles
  • Document storage
  • Workflow automation opportunities

Culture Health

  • Behavioral norms
  • Communication patterns
  • Psychological safety indicators

Leadership Practices

  • Founder decision-making patterns
  • Delegation clarity
  • Conflict management

Employee Experience

  • Workload balance
  • Role clarity
  • Retention risks

Org Structure

  • Current-state role mapping
  • Span of control
  • Accountability gaps

Future-State Planning

  • Hiring roadmap
  • Contractor vs. employee strategy
  • Skills gaps

Compensation & Alignment

  • Pay ranges
  • Market alignment
  • Internal equity

People Processes

  • Onboarding/offboarding workflows
  • Timekeeping
  • Performance documentation

Technology Stack

  • HRIS, ATS, payroll, benefits tools
  • Integration gaps
  • Automation opportunities

Process Maturity

  • Manual vs. automated
  • Bottlenecks
  • Compliance vulnerabilities

The Outcome

Six Key Deliverables

01

HR Audit Report

Findings, risks, and gaps documented in full.

02

Compliance Gap Matrix

Severity rating and required fixes for every compliance issue identified.

03

People Operations Maturity Score

A clear benchmark of where your HR function stands today.

04

Org Design Snapshot

Current-state structure mapped against recommended design.

05

Prioritized Roadmap

30/60/90-day and 6-month action plan — sequenced and ready to execute.

06

Executive Debrief

Founder-focused recommendations presented in a structured debrief session.

Why Blueprint

Traditional agencies are transactional.
Blueprint is foundational.

  • End-to-End Coverage

    From workforce planning through onboarding, we own the full lifecycle — no handoffs, no gaps.

  • Strategy Before Execution

    We align your talent strategy to business objectives first — so every hire moves the organization forward.

  • Fractional Leadership

    Head of Talent expertise without the $200k+ executive salary. Strategic guidance that scales with you.

TA BLUEPRINT BY TA BUILDER
"Hiring doesn't fail because of talent. It fails because of process."
— J.D. Hasna, Founder & Principal, TA Builder

How We Work

The Blueprint Process

A structured four-phase engagement that moves from organizational clarity to active hiring — systematically and without wasted motion.

01
Discovery & Audit

We assess your current org structure, hiring history, and workforce strategy before recommending a model.

02
Blueprint Design

We build your custom recruiting and workforce plan — sourcing strategy, pipeline architecture, and gap-closure roadmap.

03
Active Execution

Our team executes the sourcing, screening, and pipeline management — embedded with your organization throughout.

04
Handoff & Scale

You retain all data, systems, and candidate maps. We equip your team to sustain and scale what we built together.

Get Started

Ready to align your people
with your growth strategy?

Tell us where you are in your workforce journey and we'll build the right Blueprint for your organization.